Rapid Implementation Services Client Story
Successful Rapid Vena Implementation for Susan G. Komen by a Trusted Partner
Introduction
For nearly a decade, Komen relied on a legacy financial management system to support its budgeting and reporting needs. However, as the organization grew and financial complexities increased, the system’s limitations became more apparent—hampering efficiency, restricting forecasting capabilities, and requiring excessive manual work. With budget season quickly approaching, Komen recognized the need for a modern, scalable solution and made the strategic decision to transition to Vena.
To ensure a smooth, rapid implementation that would minimize disruptions and position the finance team for success, Komen turned to ProLytics Consulting Group. With deep expertise in FP&A transformations, ProLytics guided the organization through a structured, efficient deployment—resolving longstanding inefficiencies while enabling faster, more accurate financial planning and reporting.
The Challenge:
Outgrowing the Old System
For years, Komen relied on a complicated interface to manage financial planning and reporting. However, as their financial operations grew more complex, the system’s limitations became increasingly apparent:
- Cumbersome Reporting: Generating reports required excessive manual effort, slowing down financial reviews.
- Limited Forecasting Capabilities: The team lacked the agility to conduct regular, data-driven forecasts.
- Lack of Integration: Prophix did not integrate well with other business-critical tools like PeopleSoft, leading to inefficiencies in data transfer and reconciliation.
- Difficult User Experience: Finance team members struggled with a rigid, non-intuitive interface that made financial planning more cumbersome than necessary.
With the new fiscal year’s budget process looming, Komen needed a modern, efficient, and scalable solution—fast.
The Solution: ProLytics’ Strategic Implementation Approach
ProLytics Consulting Group was chosen for their deep expertise in FP&A transformation and their proven track record of rapid Vena deployments. Understanding the urgency of Komen’s needs, the ProLytics team designed an implementation strategy that prioritized:
- Accelerated System Deployment – Ensuring Vena was live before budget season.
- Customized Training & Change Management – Guiding users through a smooth transition.
- Process Optimization – Addressing reporting inefficiencies and forecasting gaps that previously slowed down decision-making.
- Long-Term Scalability – Laying the foundation for advanced features like AI-driven forecasting, workforce planning, and CapEx modeling.
Execution: How ProLytics Got Komen Up and Running Fast
By leveraging their deep knowledge of financial workflows, ProLytics structured the implementation into targeted phases to ensure quick adoption without overwhelming the finance team.
- Rapid Deployment & Data Migration – Within weeks, the team successfully migrated historical financial data, reporting templates, and core planning models from Prophix to Vena.
- Hands-On Guidance & Expert Support – ProLytics provided dedicated specialists to guide Komen through Vena’s capabilities, ensuring the finance team could hit the ground running.
- Addressing Reporting Bottlenecks – Custom Vena reports were designed to eliminate manual work, reducing turnaround time and enhancing visibility.
- Ongoing Support & Future Roadmap – Beyond the go-live, ProLytics provided strategic guidance on advanced forecasting, workforce planning, and data integration for long-term efficiency.
“The platform allows a lot of little efficiencies, which add up to larger time savings….so far, our users have embraced and praised the new system.”
Financial Analyst II
Susan G. Komen
Results: Immediate Impact & Long-Term Value
Faster Budgeting & Improved Forecasting
With Vena successfully in place, Komen is advancing ahead to complete its budget process on time. Moving forward, the team is set to conduct quarterly forecasts, a capability that was previously difficult due to system limitations.
Streamlined Reporting & Increased User Adoption
- User-Friendly Interface: Finance team members immediately noticed the ease of use compared to Prophix.
- Enhanced Reporting: The CFO and contributors praised Vena’s reporting capabilities, allowing for quicker variance analysis working towards board-ready financial reports.
- Accelerating Towards Customizable Templates: With ProLytics’ tailored training, Komen is looking to build its template library to generate reports in a fraction of the time it previously took.
Eliminating System Shortcomings & Unlocking Advanced Features
ProLytics’ expert execution didn’t just replicate old processes in a new system—they optimized and enhanced them. The finance team is now positioned to:
- Integrate PowerPoint for Board Reports – Automating updates for financial presentations.
- Utilize AI-Driven Insights & Copilot Functionalities – Enhancing forecasting and scenario planning.
- Explore CapEx & Workforce Planning – Bringing more strategic financial functions into Vena.
- Address Data Integration with PeopleSoft – Solving data transfer challenges for a fully connected financial ecosystem.
Looking Ahead:
A Roadmap for Continued Success
Thanks to ProLytics Consulting Group’s expert execution, Susan G. Komen is well-equipped to scale their financial planning processes and leverage Vena’s full potential. Future initiatives include CapEx planning, addition of more detailed templates, and possible use of AI-driven functionality.
Conclusion
Susan G. Komen’s journey with Vena and ProLytics Consulting Group demonstrates how the right implementation partner can make all the difference. By executing a fast, expert-led deployment, ProLytics not only ensured a smooth transition but also eliminated key inefficiencies from the previous system.
With better reporting, improved forecasting, and a scalable financial planning process, Komen is now empowered to make faster, more strategic financial decisions—ultimately strengthening their mission to end breast cancer.
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