Customer Success Story - SaaS - Dwave Systems and Quantum Computing
Accelerating Growth: How D-Wave Cut Budgeting Time by 4 Months with Vena
Founded in 2001
Dwave Systems: Background
As a pioneer in quantum computing, D-Wave Systems faced growing complexity in financial planning. Their finance team relied on Excel and macros, but as operations expanded, budgeting and forecasting became increasingly time-consuming and error-prone. To improve efficiency, accuracy, and visibility, D-Wave sought a structured FP&A solution.
D-Wave’s key requirements for the FP&A solution included:
- Centralized & Automated FP&A – Consolidate financial data, eliminate manual processes, and streamline budgeting with a 10-year forecasting model.
- Real-Time Insights & Integration – Provide department heads with direct budget access and integrate with Power BI for advanced reporting.
- Scalability & Fast Adoption – Ensure a flexible, future-proof solution with quick implementation and comprehensive user training.
Recognizing the need for a more structured and scalable solution, the finance team embarked on a mission to find an FP&A platform that could centralize budgeting and forecasting, streamline reporting, and provide real-time visibility into financial performance. After evaluating several solutions, D-Wave ultimately chose Vena for its seamless integration with Power BI and its robust data visualization capabilities. Vena recommended Prolytics as their implementation partner,
The Solution
D-Wave partnered with ProLytics Consulting Group, a Vena Partner of the Year, to implement Vena—a centralized FP&A platform.
ProLytics provided end-to-end support, including:
Data Migration & Cleanup – Consolidated scattered Excel-based data into a unified system Customization – Built tailored budgeting templates and a 10-year forecasting model Power BI Integration – Enhanced reporting with real-time dashboards Comprehensive Training – Ensured a seamless transition from Excel to Vena
The implementation process began in July, with Prolytics playing a critical role in ensuring a smooth transition. The team faced the unique challenge of implementing Vena while simultaneously using it to plan the 2024 budget. This required a rapid integration process, and Prolytics rose to the occasion.
“…while we were implementing VENA, we were also trying to use it to plan our 2024 budget at the same time, so I think without Prolytics, we wouldn’t have been able to do that…because a lot of times, I think we had to maybe jump over some of the learning that we had to do, and relied more heavily on the Prolytics team to just stand it up for us so we can use it.”
Senior Vice President of Finance
Dwave Systems
Key Results
Key Results:
✅ Faster Budgeting – Reduced budget completion time by 4 months
✅ Real-Time Visibility – Department heads gained instant access to budgets, reducing ad hoc report requests
✅ Improved Efficiency – Automated reporting eliminated manual updates and error-prone macros
✅ Enhanced Collaboration – Stronger alignment between finance and operations for strategic decision-making
One of the most significant successes was the improved visibility and collaboration across departments. Department heads could now access their budgets in real time, reducing the volume of questions and ad hoc requests to the finance team. The centralized system also allowed for faster iterations and a more streamlined budgeting process. Additionally, the finance team no longer had to manually consolidate Excel sheets, saving significant time and reducing errors.
“This time we got it right in four months sooner, you know, with fewer iterations, and everyone had visibility into their budget, so that was, I think, a big success and well received.”
Senior Vice President of Finance
Dwave Systems
Client Feedback and Future Outlook
D-Wave’s FP&A team praised ProLytics for their expertise and ongoing support. With Vena in place, D-Wave now leverages quarterly forecasting cycles and is exploring additional automation projects, such as a commission calculation tool.
This successful partnership has transformed D-Wave’s financial strategy, reinforcing their position as an innovator in quantum computing.
ProLytics Enabled: Dwave Systems
Maximized the Vena platform by streamlining data sources and integrating core systems successfully
Accelerated ROI on platform investment by quickly understanding and standing-up the software solution
Driving future projects and further integration with their data team to enhance reporting capabilities.
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